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Sole Possession Notes

 Sole possession notes are those notes made by one person as an individual observation or recollection, are kept in the possession of the maker, and are only shared with a temporary substitute.

  • This term has always been narrowly defined.
  • Notes taken in conjunction with any other person are not sole possession notes (counselor's notes, interview notes).
  • Sharing these notes with another person, or placing them in an area where they can be viewed by others makes them "Education Records" and subject to FERPA.
  • Best advice: If you don't want it reviewed, don't write it down!