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Timetabling: What is it?

Timetabling is the creation of a conflict-free schedule given faculty availability, room inventory, specific scheduling parameters, student needs, and faculty availability.


Timetabling Timeline Example

Spring 2012 Schedule Build (201210)
Kent Campus
Event Dates
DCU and SPFS data entry window 04/18/11 - 05/27/11
Registrar imports SPFS entries and draft timetable built 05/30/11 - 07/01/11
Departmental feedback in SPFS website 07/05/11 - 07/22/11
Registrar begins production of final timetable & upload to Banner 07/25/11 - 09/09/11
Schedule adjustment in workflow/Banner 09/12/11 - 09/16/11
Schedule published in FlashFAST and Registrar's website 9/19/2011


Timetabling: What isn’t it?

Timetabling does not create sections. The number of sections and number of seats are determined by the department. Timetabling does not randomly select days and times for a section. It is based on the meeting pattern that is selected by the department. Timetabling does not assign faculty to sections or manage faculty workload. This is done by the department.

Graduation and Planning System (GPS)

GPS provides students with a clear and direct path to degree completion.  All undergraduate majors have a roadmap which outlines the most expedient path to graduation.  The path outlines program milestones (courses, GPA, test scores, etc.) that must be completed on schedule in order to remain "on track" for timely and successful degree completion.  If a student veers "off track", consultation with the student's advisor is expected.  Visit their website for more information.


GPS and Timetabling

Timetabling will ensure that the combination of courses represented on the roadmaps are scheduled conflict-free. To facilitate this process, the Principles of Timetabling have been created by the Timetabling Steering Committee.

Timetabling: Section Planning & Feedback System (SPFS)

  • View/maintain course information including:
    • Your department’s course combinations
    • Your courses in another department’s course combinations
    • Historical section offering information
  • Submit meeting information
  • Attach types
  • Submit faculty blockoffs
  • Timetabling feedback
  • Schedule Planning And Feedback System User Help
  • Request Access to SPFS by role
    • Instructor Maintenance – Activate/deactivate instructors, assign instructor types, and create individual instructor Blockoffs
    • Meeting Requestor - Submit meeting requests
    • Program Coordinator –Make mass course changes (in course combinations) and view/add/edit individual course combinations.
    • Viewer – View information in the system – No editing ability
    • Feedback User –Submit feedback to request updated time and/or room assignments in the final timetable

Timetabling: The Team

  • Melody Tankersley, Associate Provost
  • Gail Rebeta, University Registrar
  • Lynette Johnson, Associate University Registrar
  • Academic Scheduling Center
    • Lindsey Millan, Scheduling Manager
    • Sandra Alli, Office Systems Coordinator
    • Julia Longstreth, Administrative Clerk
  • You!