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Policy Details

6 -05

University policy regarding employment of unclassified administrative officers and staff personnel

(A)       The president. The president of the university is appointed by and serves at the pleasure of the board without notice other than that noted in the minutes of the board. The university constitution, paragraph (F)(2) of rule 3342-2-01 of the Administrative Code, requires that "the board shall annually elect a president of the university to hold office at the discretion of the board." Compensation of the president is established by the board and continues unless or until it is changed by the board.


(B)       Appointment of other unclassified administrative officers and staff personnel.


(1)       All full-time administrative officers and staff personnel shall be employed by the university upon the positive recommendation of the president and the approval of the board of trustees, serve at the pleasure of the appointing authority, and are subject to the policies, rules, and regulations of the university and to the laws and regulations of the state of Ohio.


(a)       During the period of the administrative or staff appointment, an appointee shall render fully the service to the university required by the terms of the appointment and other appropriate policies, rules, and regulations, as published in the Administrative Code and this register.


(b)       The university shall make deductions from salary payments to any employee as required by regulations and may make other deductions as requested by the appointee and authorized by the university.


(2)       A full-time administrative or staff appointment is ordinarily made on a continuing basis; that is, an appointment is made with the expectation that it will continue until notice is given by either the appointee or the university that it will terminate. However, appointments for part-time positions or for specific periods may be issued with the approval of the appointing authority. With any type of appointment, termination may be initiated by the appointee through resignation or retirement with reasonable notice; it may be initiated by mutual agreement of the appointee and the university for promotion, transfer, or voluntary disability leave; it may be initiated by the university for demotion, involuntary disability leave pursuant to rule 3342-6-11.3 of the Administrative Code and this register, by authority of paragraphs (C), (D)(1), and (D)(2) of this rule or by expiration of the term of an appointment issued for a specific period. An administrative appointee does not acquire tenure in his/her administrative position no matter what the length of service.


(a)       An employment agreement,as provided at the "Human Resources Forms Library", to an administrative or staff position is to be signed by the president, provost or appropriate vice president as the division head and appointing authority for the employees within his or her division, the president in the capacity of president of the university and by the appointee and shall, at minimum, contain the following: term of appointment that is, continuing, full or part-time, temporary, or for a specific period; title of position; annual salary and/or salary for the period to be covered; and any special conditions relating to the appointment.


(b)       Upon receiving the employment agreement, the prospective appointee shall have ten working days after the date of issuance to sign and return the employment agreement to the president, in the case of the provost, vice presidents and assistants to the president, or, in the cases of all others, to the vice president or provost to whom the appointee reports, unless this period is extended by mutual agreement. If the signed employment agreement is not returned within the time allowed, the university may consider the appointment refused and the tender of appointment voided.


(c)        In the case of the termination of an administrative or staff appointee holding rank and tenure in an academic department, that person's faculty rights and privileges are preserved, except under the provision of paragraph (D)(2) of this rule, in which case suspension and/or termination proceedings provided for in the university's collective bargaining agreement with the faculty may also be invoked.



(C)       Termination of administrative or staff appointees. An administrative appointee not to be continued in his/her administrative position shall be so informed at least ninety days, including weekends and holidays, prior to the date established in the notice as the terminal date of the employee's appointment, The appointing authority of the administrative or staff member shall be the informing agent. In an instance where the appointment was issued for a specified term, no notice is required and the last day to that term shall be the terminal date of the employee's appointment. University policy regarding nonacademic grievance, rule 3342-6-01.1 of the Administrative Code is not applicable in cases of administrative termination.


(D)       Suspension and termination of administrative or staff personnel for cause.


(1)       The university may terminate the appointment of an administrative or staff employee, with appropriate notice, for these reasons: insufficiency of funds; modification of the university's mission or programs; or changes in the table of organization. At least thirty days' notice will be given, in writing, for a termination under the provisions of this paragraph.


(2)       The administrative or staff appointee holding a position covered by this rule shall continue in that position during good behavior and efficient service and no such appointee shall be reduced in pay or position, suspended, or removed, except as provided in paragraphs (C) and (D)(1) of this rule, and for incompetency, inefficiency, dishonesty, drunkenness, possession or use of illegal drugs, immoral conduct, insubordination, discourteous treatment of the public, neglect of duty, or any acts of misfeasance, malfeasance, or nonfeasance in office. In the event of immediate suspension leading to possible termination for the reasons stated herein, the administrative or staff appointee shall receive written notice of his/her proposed termination and will be provided an opportunity for a meeting with his/her appointing authority.


Effective: March 1, 2015  

Prior Effective Dates: 11/4/1977, 10/5/1979, 6/19/1981, 7/10/1981, 5/18/1984, 12/29/1986, 2/17/1989, 4/28/1992, 9/14/2006, 2/5/2007, 6/1/2007, 6/22/2007  

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