Administrative policy regarding deregistration of students for reasons of mental health
(A) Statement of purpose. In the infrequent situation where a student must withdraw from the university for reasons of mental health, any one of several counseling agencies on campus may be involved in initiating the process, whether it be voluntary or involuntary. Within this process there must be some specified point of reentry as far as reevaluation prior to registration. The following guidelines shall apply to these circumstances.
(B) Voluntary withdrawal for reasons of mental health.
(1) At the time such a decision is made between the student and the licensed psychologist, regardless of the counseling agency involved, a letter from the counselor will be sent to the student and parents, if student is a minor, with the student's permission, indicating that the student is withdrawing on that date for reasons of mental health, and stipulating that the individual student must return to the licensed psychologist or counseling agency originating the action prior to registering at the university for subsequent terms of study in order to gain clearance for such registration. A copy of this letter will be maintained within the student's record within the originating agency. The director of the agency originating the action may countersign should the director so choose.
(2) A copy of the above letter will be sent to the records section of the university health services. If the withdrawal occurs within the first four weeks of classes, the head of the records section at the student health center will notify the registrar's office to place the student on ineligible hold until clearance is obtained in writing from the licensed psychologist or counseling agency originating the action. At any time in the semester the head of the records section will maintain the letter until the examination week for that semester and at the time will notify the registrar that should the student attempt to reregister, clearance must be obtained in writing from the licensed psychologist or counseling agency originating the withdrawal action before registration should be allowed, or if the student has already registered, he will be deregistered and only allowed to reregister as stated in paragraph (B)(1) of this rule.
(C) Involuntary withdrawal for reasons of mental health.
(1) Procedure. When in the professional judgment of a licensed psychologist, withdrawal from the university is necessary and in the best interest of the student and the university, a discussion shall occur between the psychologist, the director of the originating agency, and the vice president for enrollment management and student affairs to examine alternatives to the situation. Should it then be decided that involuntary withdrawal is appropriate, the associate dean is responsible for effecting such withdrawal. Records of this transaction should be maintained by the originating agency and the vice president. Registration can only be effected through the licensed psychologist or agency originating the withdrawal action.
(2) Appeal. A student wishing to appeal a decision for involuntary withdrawal should do so in writing to the vice president for enrollment management and student affairs.
Effective: March 1, 2015
Prior Effective Dates: 11/4/1977, 3/11/1982, 7/19/1995, 5/26/1997, 3/7/2000, 6/1/2007