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Winter Break Room Change Process



Winter Break Room Change Quick Facts:
  • Winter break room changes start on 12/18 and end on 1/8
  • No room changes are available into single room or completely vacant rooms in winter break housing buildings
  • Winter break room changes MUST be completed within 2 winter break business days of the initial request

Students will be able to schedule and facilitate a room change during the December Winter Break, provided they are NOT attempting to do a room change into a single room or a completely vacant room in one of the break residence halls (Beall, Centennial Court C, Engleman, Koonce, Leebrick, McDowell and Wright Halls -- room changes into these buildings will not be available over winter break).

Beginning Wednesday, December 18 at 8 am, students wishing to complete a winter break room change should call 330.672.7000 to speak with a Winter Break Residence Hall Director.  Please note that we anticipate a high number of phone calls and room changes are processed on a first come first served basis based on when the student speaks directly with the break staff processing room changes – meaning, rooms cannot be held nor is a ‘waiting list’ maintained.

If the room change is approved, the student must immediately schedule an appointment with the Winter Break staff to return to campus to physically change rooms and complete paperwork.  All winter break room change appointments must be scheduled and completed within two winter break business days of the initial room change request.  For example, if a student were unable to return to campus until Saturday, January 4 to complete his or her room change, the earliest the request could be entered and secured would be Thursday, January 2.  We are not able to hold a room nor do we maintain waiting lists for rooms.

At the time of their room change appointment: Students will have 2 hours from their schedule appointment start-time to complete the room change. Students are not provided time to “set up” their new room during this appointment, only to vacate their previous room and move their belongings into their new location.

Students will need to bring a form of picture identification (license or KSU ID will suffice) as well as bring their old room key to return.  Please note that no room changes will be processed without picture identification and failure to return your previous room key at the time of your appointment will result in an unreturned/lost key charge.

All Winter Break room change requests must be initiated and/or completed by 5 pm on Wednesday, January 8, 2014.  If not completed by this date, the room change will be canceled and the student will need to wait to attempt the room change until the Spring Semester room freeze has lifted.

Room change appointments can be scheduled on the following days: December 18, 19, 20, 21, 23, 27, 28, 30 and January 2, 3, 4, 6, 7, 8.