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Forum Information

The BAS Forum is a periodic meeting that brings together business managers and others with financial or account management responsibilities from all of KSU's eight campuses. The Forums are designed to keep participants aware of current or upcoming business process improvements, system developments, or general topics of financial or business interest. Feedback and participation is encouraged by all attendees, and the sharing of ideas to achieve improved business solutions is one goal of these Forums.

BAS Forum Members  (list is updated quarterly)

Upcoming meeting dates and times are listed below:     

  • October 8, 2014 Kent Student Center - Governance Chambers 9:30 a.m. - 11:30 a.m.  NOTE: time change
  • February 11, 2015 Kent Student Center - Governance Chambers 9:00 a.m. - 11:00 a.m.
  • June 10, 2015 Kent Student Center - Room 310AB 9:00 a.m. - 11:00 a.m.
  • October 14, 2015 Kent Student Center - Governance Chambers  9:00 a.m. - 11:00 a.m.

2014 Meetings
June 11, 2014
  • Drupal - New Website Design
  • University Contracts
  • Purchasing Policy - NEW
  • Empower Time Keeping System - Update
  • Accounts Payable Updates
  • PCI DSS - Payment Card Industry Data Security Standards
  • FYE Reminders
  • Media Data Destruction
  • On-Campus Activities Involving Minors - NEW

Minutes from the June 11, 2014 BAS Forum

February 12, 2014 

2013 Meetings

October 9, 2013
  • Contracting and Other Legal Reminders
  • International Wire Transfer Tips
  • OIG (Ohio Inspector General) Audit Results
  • Managing Equipment Inventory - Department Responsibility
  • KSU Hotel Partnership Review

Minutes from the October 9, 2013 BAS Forum
International Wire Transfer Tips Handout
Managing Equipment Inventory Presentation

 
          June 12, 2013
February 13, 2013
  • Payroll Updates
  • Accounts Payable Reminders
  • OPERS Independent Contractor Form - new
  • HR Forms Refresher
          NOVS - Notice of Voluntary Separation
          PRA - Position Replacement Authorization
          PAF - Personnel Action Form
          CIS - Change in Status
  • Controller's Office Updates
          Multi-Index Budget Summary Report - new
          Budget Summary Report Flashline Video - new
          Planning for Year-end
          Inventory Control Reminder

Minutes from the February 13, 2013 BAS Forum
HR PowerPoint presentation with helpful links
Controller's office PowerPoint presentation

2012 Meetings

 October 10, 2012
  • Sustainability
  • FedEx
  • Grants Manual
  • Purchase Order Invoices
  • Expense Reimbursement vs. Scholarship
  • Record Retention
  • Records Retention vs. Archives

Minutes from the October 10, 2012 BAS Forum

 

June 13, 2012
  • FY12 Year-end Cut off Dates
  • KSU Police Department - Police Services
  • Telecommunications
  • KSU Mobile Smartphone App
  • Grants Accounting - Direct vs. Indirect
  • Sponsored Programs - Indirect Cost Exception Form
  • Cell Phone Automation Process
  • AG Print Promo

Minutes from the June 13, 2012 BAS Forum
Unified Communications website links:
     http://ucsupport.kent.edu 
     https://docs.google.com/file/d/0B572RNHGuNt-N3Q5aDJQX0JrQ1U/edit?pli=1 
      

April 11, 2012
  • Introduction of New Accounts Payable Manager
  • Employee Evaluations - What's New in 2012
  • E-mail Migration
  • Tax Information Reporting
  • Electronic Payments

Minutes from the April 11, 2012 BAS Forum
E-mail Migration Schedule
E-mail Migration Timeline
Department Incoming ACH/Wire Notification Form


January 25, 2012
  • University Policies Process
  • Automation of Cellular Device Authorization Form
  • VITA Program
  • Sponsored Programs Institutional Prior Approval Form
  • FlashCart Training Opportunities
  • Mail Services New
  • Misc
    Employee discounts
    Surplus website
    W-9's
    1099's
    Equipment Inventory reports

             Minutes from the January 25, 2012 BAS Forum
             Institutional Prior Approval Form for Sponsored Programs
            

2011 Meetings
October 12, 2011
  • Traveline - Department Contacts Need Updated
  • Independent Contractor - Upcoming Live Webinar
  • Business Meals and Hospitality Expenses Policy

Minutes from the October 12, 2011 BAS Forum
Traveline Billing Information Form

August 10, 2011
June 8, 2011 meeting was cancelled 

 

April 13, 2011
  • Employee Evaluations - What's New in 2011
  • Exit Interviews for Voluntary Separation
  • CashNet eMarket
  • Property and Casualty Insurance Allocations
  • Introduction of New Supplier Diversity Program Manager
  • Bank of America Pcard Deadlines
  • Postal Fee Increases
  • Open Discussion (Various departments will be represented)

              Minutes from the April 13, 2011 BAS Forum

February 9, 2011
  • Independent Contractors
  • Graduate Student Senate - Department Funding Forms
  • Internal Audit - University's Collection of Public Funds
  • Purchasing Card Update
  • Gift Reporting Guidelines
  • Mail Services Work Orders
  • 1099's
  • Inventory Reports
  • External Financial Reporting - Reminder

Minutes from the February 9, 2011 BAS Forum

2010 Meetings

2010 Meetings
December 8, 2010
October 13, 2010
  • Introduction of New Procurement Director
  • Institute for Excellence
  • Updating On-line Directories
  • Updated Surplus Redistribution Website
  • Kronos Update
  • Tax Website
  • Treasury Tax / Risk Management Changes
  • State Database Clean-up
  • Payment Forms (ACH and Wire Transfer)
  • Mail Services Seminars and New Pricing Structure
  • Budget Summary Review and New Functionality of Flashline Finance Reports

Minutes from the October 13, 2010 BAS Forum
Updating Online Directories
Budget Summary Review and Flashline Finance Report Functionality (PowerPoint)

August 18, 2010
June 9, 2010
  • Audit Site Visits
  • Pcard Year End Procedures
  • IDC Guidelines
  • Year End Reminders
  • Cognos Access and Reports
  • Business Reply Barcodes

Minutes from the June 9, 2010 BAS Forum Meeting
Fiscal Year End Cut-Off Dates
Interdepartmental Charges (IDC's) and Online Journal Entry Guidelines
Interdepartmental Charges (IDC's) and the Online Journal Entry Process (PowerPoint)
Functions and Responsible Departments
 Correcting and Reimbursement of Expense Journal Entries (Using FGAJVCQ & FGAJVCM) 

 

April 14, 2010
  • Cellular Device Renewals
  • CliqBook Training
  • Year End Reminders
  • Payroll - Misc
  • Leave Donation Policy
  • Performance Evaluations
  • Telecommunications Billing
  • Foundation / AP Procedures

              Minutes from the April 14, 2010 BAS Forum Meeting
              Listing of Banner Rule Codes
              Payroll Contacts
              Procedures for Obtaining Telecomm Statements in Pinnacle
              Classified Performance Evaluations Memo

 

February 10, 2010
  • Commonspot Updates
  • Vehicle Insurance Changes
  • Public Records Review
  • Records Retention Review
  • Performance Evaluations
  • Ohio New Hire Changes
  • Banner Updates
  • Blue Technology Contract
  • 1099 Reminders

              Minutes from the Feb. 10, 2010 BAS Forum Meeting
              Automobile Deductible Changes
              Public Records Act and Records Retention Powerpoint
              Handout-Copying and Reversing a Journal Voucher
              Web Xtender Icon Change

Meeting Archives
2009 Meetings
2008 Meetings
2007 Meetings
2006 Meetings
2005 Meetings